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Guide to the University of Idaho Library. Technical Services Records ; University of Idaho Library. Technical Services Records

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Guide to the University of Idaho Library. Technical Services Records 1951-1994

Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.


Overview of the Collection

Title: Records
Creator: University of Idaho Library. Technical Services
Dates: 1951-1994
Quantity: 3.0 cubic feet
Abstract:Correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and Fiscal Officer/Gifts Librarian of the University of Idaho Library.
Identification: UG053
Language: English
Repository: University of Idaho Library Special Collections and Archives
Moscow, ID 83844-2351

Arrangement and Description

The records are separated by department, each department having its own series.The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.

Scope and Content

The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.

Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.


Administrative/Biographical History

The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.


Subjects

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Colleges and Universities
Idaho

University of Idaho. Library -- History -- Sources
University of Idaho. Library. Technical Services

Administrative Information

Source

The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995.


Detailed Description of the Collection

Series I. Acquisitions 1960-1987
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1/11/1Acquisitions procedures 1960-1961 12 items
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1/21/2Basic filing rules 1974 1 item
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1/31/3Card catalogs 1971 4 items
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1/41/4Card reproduction 1965-1968 7 items
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1/5-61/5-6Correspondence: Stanley Shepard 1963-1974 135 items
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1/71/7Departmental book allocations 1966-1980 32 items
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1/81/8Files retention 1981 1 item
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1/91/9Filing rules 1967 9 items
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1/101/10Filing rules for proofcards ca. 1976 3 items
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1/111/11Gifts, Procedure for handling 1966 1 item
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1/121/12Goff, Abe, Gifts 1984 5 items
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1/131/13Job descriptions 1970-1973 6 items
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1/141/14Job specifications 1965 1 item
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1/151/15Lost books, Replacement procedure 1974 1 item
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1/161/16Manual: Serials department ca. 1968 1 item
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1/171/17Materials selection policy 1972 9 items
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1/18-191/18-19Memos, Library 1985-1987 144 items
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1/201/20Miscellaneous material 1955-1963 10 items
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1/211/21Multilith 1964-1970 24 items
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1/221/22Out of print books undated 2 items
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1/231/23Physical plant memos 1961-1968 29 items
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1/241/24Principal reference works used in searching undated 1 item
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1/251/25Procedures manual undated 1 item
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1/261/26Procedures manual ca. 1963 1 item
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1/271/27Procedures manual undated 1 item
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1/281/28Procedures, Other 1966-1972 25 items
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1/291/29Purchase procedures 1954-1972 2 items
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1/301/30Purchasing policy 1960 21 items
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1/311/31Searchers, Instructions for 1966 7 items
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1/321/32Searching procedure material 1966 8 items
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1/331/33Selection policy manual 1972 1 item
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1/341/34Serials automation 1974 20 items
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1/351/35Space 1971-1972 8 items
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1/361/36Staff photographs 196?-197? 8 items
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1/371/37Statistics 1979-1987 12 items
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1/381/38Technical Services biennial reports 1962-1966 10 items
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1/391/39Vet Science books 1977 1 item
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1/401/40Xerox 1970-1978 7 items
Series II. Cataloging 1951-1988
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1/411/41Catalog card duplication 1966-1967 30 items
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1/421/42Catalog department projects 1983-1988 75 items
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1/431/43Memos, etc. 1951-1963 14 items
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1/441/44Opaquing v. labeling on catalog cards 1966 6 items
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1/451/45Personnel, Classified 1969-1980 39 items
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1/461/46Statistics 1982-1985 10 items
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1/47-551/47-55WLN 1979-1987 176 items
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1/561/56WLN activity report 1979-1988 20 items
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1/571/57WLN miscellaneous 1980-1984 3 items
Series III. Serials/Periodicals 1976-1990
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2/582/58Computerization notebook 1977-1984. 1 item
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2/59-602/59-60Correspondence, memos, etc. 1983-1989 43 items
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2/612/61Memos, Campus 1984-1985 11 items
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2/622/62Memos: Library 1984-1985 23 items
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2/632/63Serials automation Records 1983-1988 16 items
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2/642/64Serials recon 1983-1990 26 items
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2/652/65Statistics 1976-1985 14 items
Series IV. Fiscal Officer/Gifts Librarian 1972-1994
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2/662/66Bibliography Collection 1990-1991 6 items
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2/672/67Book sale 1981-1987 25 items
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2/682/68Collection development 1986-1994 56 items
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2/69-702/69-70Computer thefts 1990-1991 8 items
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2/712/71Correspondence 1988-1989 13 items
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2/722/72Correspondence 1991-1993 34 items
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2/732/73Gifts 1985-1986 2 items
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2/742/74Schultz 1986-1990 14 items
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2/752/75Sierra Books 1991-1993 7 items
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2/762/76Yoder, Amos 1987 12 items
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2/772/77Curl, George, memorial 1986 6 items
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2/782/78Disposal of books 1983-1994 9 items
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2/792/79Furniture and equipment 1980-1987 24 items
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2/802/80Gift acknowledgements: Larrison 1987/1988 1 item
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2/81-842/81-84Gift acknowledgements 1987-1990 356 items
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2/85-862/85-86Gift acknowledgements 1990/1991 137 items
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2/872/87Burkhard, Sr. Marianne 12 items
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2/88-892/88-89Gift acknowledgements 1991/1992 135 items
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2/902/90Martin, Boyd 10 items
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2/91-922/91-92Gift acknowledgements 1992/1993 155 items
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2/93-942/93-94Gift acknowledgements 1993/1994 159 items
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2/952/95Carey, Joshua 8 items
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2/962/96Kirkwood, Mary 4 items
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2/972/97Otness, Robert & Lillian 3 items
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2/982/98Gifts 1984-1994 46 items
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2/992/99Williams, Roy E. 1993/1994 8 items
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2/1002/100Gifts policy 1989-1994 5 items
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2/1012/101Idaho State Library 1993 7 items
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3/1023/102Larrison, Earl, collection 1988 17 items
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3/1033/103Library automation 1979-1988 22 items
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3/1043/104Library computers 1989-1992 6 items
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3/105-1063/105-106Library Council 1980-1994 182 items
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3/1073/107Library faculty bylaws 1986-1990 11 items
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3/108-1093/108-109Library faculty meetings 1974-1994 103 items
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3/1103/110Library faculty promotion and tenure 1989-1990 7 items
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3/1113/111Library organization 1991 7 items
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3/1123/112Library strategic plan 1992-1993 3 items
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3/1133/113Mail survey 1992 14 items
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3/1143/114Materials selection manual 1972 1 item
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3/115-1163/115-116Memos: Campus 1987-1994 66 items
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3/1173/117Memos: Head of Technical Services 1982-1986 8 items
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3/1183/118Memos: Library 1989-1994 52 items
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3/1193/119New Building 1989-1993 37 items
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3/1203/120Property inventories 1965-1988 47 items
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3/1213/121Purchasing notes undated 10 items
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3/1223/122Signage 1988 6 items
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3/1233/123Slade trust books 1992 2 items
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3/1243/124Snapdragon 1981 1 item
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3/1253/125Statistics Committee 1987-1988 24 items
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3/1263/126Technical Services meetings 1981-1989 23 items
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3/127-1283/127-128Water damage 1986-1991 4 items

Profile Description

Creation: Encoded by ArchProteus2003
Language: Finding aid is in English

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