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Guide to the Moscow Lodge 249 Benevolent And Protective Order Of Elks Records ; Moscow Lodge 249 Benevolent And Protective Order Of Elks Records

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Guide to the Moscow Lodge 249 Benevolent And Protective Order Of Elks Records 1943-1984

Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.


Overview of the Collection

Title: Records
Creator: Moscow Lodge 249 Benevolent And Protective Order Of Elks
Dates: 1943-1984
Quantity: 6 cubic feet
Abstract:Minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, dimit records, daily calendars of events, visitors registers, and other records of this fraternal organization.
Identification: MG363
Language: English
Repository: University of Idaho Library Special Collections and Archives
Moscow, ID 83844-2351

Arrangement and Description

The material in this Manuscript Group was in no apparent order when received, therefore three series were created during processing.The first series contains the typewritten minutes of the meeting of the board of trustees, 1943-1966. These were originally in ledgers, but were separated and placed in folders during processing.The second series consists of the financial records of the lodge. Included are warrants, check stubs, bank statements and paid checks which were retained if the check stub books for the period covered were not present, payroll ledgers, financial statements daily cash sheets, and treasurer's receipt books. The warrant numbers correspond to the check numbers. The lodge checking account included two colors of checks with the same account number; pink checks with one numbering sequence for general payments, and green checks with a separate numbering sequence for payroll. There are no check stub books for the payroll checks, there are however, payroll ledger sheets. Also included are liquor purchase records and bar inventories.The final series contains dimit records, daily calendars of lodge events maintained by the office, visitors registers, duplicate membership cards for one year (1977/1978), two surveys on building sale and use, form letters, tickets, place mats, and other memorabilia, and three copies of the Gem State Elk.Invoices were discarded since purchases can be traced through the warrants. Paid checks and bank statements were discarded when the check register or corresponding warrant was present; likewise, payroll checks were discarded if there was a payroll ledger for the time period. Employee time cards were also discarded since they were for a period covered by the ledgers. In all the records were reduced by 3 cubic feet.

Scope and Content

The records of the Moscow Elk's Club span the years 1943 to 1984, with the bulk of the records covering the years 1960 to 1980. Included are minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, daily calendars of events, 1975-1980, visitors registers, 1971-1973, 1978-1979, and other material. Many records are missing from the collection; for example the first warrants are for May 1970, the next are March 1973, then there is another gap until April 1975. There are also gaps in the financial statements, daily cash sheets, daily calendars, and visitors registers.

Related material in the Special Collections Department include issues of the Two forty-niner, and a Daily Idahonian supplement published in 1968 on the occasion of the 75th anniversary of the Elks Lodge in Moscow.


Administrative/Biographical History

Moscow Lodge 249 of the Benevolent and Protective Order of Elks is the oldest lodge in the state of Idaho. It had its beginnings on December 28, 1892, when a contingent of Spokane Elks, Exalted Ruler George Turner presiding, officiated in chartering the new lodge. Thirty two charter members were initiated in the meeting which took place in the I.O.O.F. Hall. The first officers were: C.S. Scott, exalted ruler; J.H. Forney, lecturing knight; I.C. Hattabaugh, leading knight; P. Tillinghast, loyal knight; R.S. Brown, treasurer; Morgan Tillinghast, secretary; the Rev. P. Murphy, chaplain; George N. Hinckley, inner guard, and John Almquist, tiler.

The lodge did not have its own home until 1905, when a temple was built at the corner of First and Main at a cost of $20,000. The Two Forty-Niner, the lodge newsletter, reported that when the building was finished, "the bondholders held a jubilee and burned most of the bonds, thus putting the lodge in good financial shape."

By 1920 the membership had grown from the original 35 to 750. World War I took the lives of two members, C. Boyd Maynard and William M. Green, and affected the lodge in other ways, as the newsletter pointed out: "During the Great War the lodge practically ceased lodge work. The temple was turned over to the S.A.T.C. boys as a convalescent hospital and but two meetings were held during the winter of 1918."

Things began to pick up after the war. A bowling alley was installed in the temple in 1916, and a band, organized in 1920, began providing music for important occasions. In keeping with the Elks emphasis on American traditions and ideals, the lodge initiated Flag Day ceremonies on June 18, 1922. World War II did not have the drastic effect of World War I. In 1941 the lodge purchased the nine-hole Moscow Golf Club and in 1942 completed some remodeling of the temple. Extensive remodeling of the Elks Temple was conducted in 1962, and a new clubhouse was constructed at the golf course in 1967.


Subjects

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

City and Town Life
Idaho

Elks (Fraternal order). Lodge No. 249 (Moscow, Idaho) -- Records and correspondence

Administrative Information

Source

The records of the Moscow Elks Club were donated to the University of Idaho Library by the Club in August 1987.


Detailed Description of the Collection

Series I. Minutes of the Board of Trustees 1943-1966
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1/11/1 1943-1946 91 items
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1/21/2 1947-1948 62 items
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1/31/3 1949-1951 95 items
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1/41/4 1952-1954 78 items
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1/51/5 1955-1957 80 items
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1/61/6 1958-1960 82 items
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1/71/7 1961-1963 80 items
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1/81/8 1964-1966 74 items
Series II. Financial Records 1951-1980
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1/91/9Warrants 8819-8886 May 1970 63 items
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1/101/10Warrants 1469-1579 March 1973 88 items
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1/11-191/11-19Warrants 3273-3895 April-December 1975 638 items
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1/20-231/20-23Warrants 3896-4204 January-April 1976 306 items
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1/24-261/24-26Warrants 4579-4819 October-December 1976 239 items
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1/27-291/27-29Warrants 4820-5040 January-March 1977 218 items
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2/30-382/30-38Warrants 5041-5640 April-December 1977 612 items
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2/39-402/39-40Warrants 5641-5781 January-February 1978 145 items
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2/412/41Check stubs 2357-2608 March-July 1974 1 item
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2/42-522/42-52Check stubs 3608-6364 September 1975-November 1978 11 items
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2/532/53Bank statements and paid checks, Master Card account, Idaho First National Bank 1974-1977 36 items
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2/54-562/54-56Bank statements and paid checks, First Security Bank August 1974-May 1975 1140 items
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3/57-633/57-63Payroll ledgers 1972-1978 7 items
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4/644/64Financial statements April 1971-December 1972 20 items
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4/654/65Financial statements 1973-1974 28 items
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4/664/66Financial statements 1975; 1977-1978 21 items
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4/67-704/67-70Daily cash sheets October 1973-March 1974 178 items
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4/71-734/71-73Daily cash sheets July-December 1974 145 items
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4/74-784/74-78Daily cash sheets April-December 1975 258 items
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4/79-804/79-80Daily cash sheets January-March 1976 100 items
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4/81-824/81-82Daily cash sheets September-December 1976 119 items
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4/834/83Daily cash sheets May-June 1978 44 items
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4/844/84Treasurer's receipt book March-November 1966 1 item
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4/85-914/85-91Treasurer's receipt book April 1974-March 1977 7 items
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5/92-965/92-96Treasurer's receipt book March 1977-April 1979 5 items
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5/975/97Contributions 1951-1956 1 item
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5/985/98Expenses for annual events 1972-1974 14 items
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5/995/99Equipment purchases 1973-1975 1 item
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5/1005/100Liquor purchase records 1972-1975 1 item
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5/1015/101Bar requisitions January-August 1980 14 items
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5/1025/102Liquor inventory January-August 1980 8 items
Series III. Other Records 1971-1984
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5/103-1045/103-104Absolute dimit records April 1971-September 1977 2 items
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5/105-1065/105-106Transfer dimit records February 1976-December 1978 2 items
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5/107-1125/107-112Daily calendar 1975-1980 6 items
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5/113-1145/113-114Daily calendar September 1983-February 1984 2 items
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5/1155/115Daily calendar 1984 1 item
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5/1165/116Visitors' register book November 1971-April 1973 1 item
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5/1175/117Visitors' register book March 1978-April 1979 1 item
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6/118-1206/118-120Duplicate membership cards 1977/1978 476 items
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6/1216/121Building questionnaire 1975 45 items
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6/1226/122New building survey 1979 150 items
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7/123-1247/123-124New building survey 1979 314 items
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7/1257/125Contracts: American Federation of Musicians 1973 6 items
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7/1267/126Correspondence, etc. 1971-1978 9 items
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7/1277/127Form letters, tickets, place mats, etc. 1951-1978 15 items
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7/1287/128Gem State Elk 1978-1979 3 items
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7/1297/129Newspaper clippings, programs, etc. 1972-1978 5 items

Profile Description

Creation: Encoded by ArchProteus2003
Language: Finding aid is in English

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