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Guide to the Financial Office Records ; Financial Office Records

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Guide to the Financial Office Records 1892-1952

Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.


Overview of the Collection

Title: Records
Creator: Financial Office
Dates: 1892-1952
Quantity: 10 c.f.
Abstract:Agricultural experiment station letterbooks, incoming correspondence, letterbooks of the secretary of the board of regents, the purchasing agent, and the bursar, an insurance record book, minutes of the executive committee of the board of regents and the agricultural experiment station council and other material.
Identification: UG009
Language: English
Repository: University of Idaho Library Special Collections and Archives
Moscow, ID 83844-2351

Arrangement and Description

All incoming correspondence is arranged first by year, then by first letter of the last name. Each alphabetical subdivision is in a rough chronological order. The letters from 1899-1901 and 1901-1902 are in binders, the remainder in file folders.The letterbooks contain orders for supplies, correspondence dealing with purchases and forms which were enclosed with warrants. Early financial responsibility rested with the Board of Regents and the secretary signed all letters and forms. Later this responsibility was transferred to the purchasing agent, although the president of the university also signed letters and forms. Under President MacLean the purchasing agent assumed the title of bursar.Other books include a record of insurance carried on each building, 1926-1935, an accountant's report of an audit of university books, 1913-1916, minutes of the executive committee of the Board of Regents (page 151 of volume 1 Records the official action accepting land for the agricultural college in 1896), and minutes of the Idaho Agricultural Experiment Station Council, 1893-1910.The final series contains a variety of account books, ledgers, journals, and warrant registers. Because of the miscellaneous nature of this collection the items were arranged chronologically.

Scope and Content

The records of the University of Idaho's financial office span the years 1892 to 1952, with the bulk of the material covering the years 1893 to 1915. The early records reflect the centralization of the administration of the University's component parts; included are Agricultural Experiment Station letterbooks, incoming correspondence, and letterbooks of the secretary of the Board of Regents, the Purchasing Agent and the Bursar. Also included are an insurance record book, the accountant's report of an audit of the university's books, and minutes of the Executive Committee of the Board of Regents and of the Agricultural Experiment Station Council. Another group of material contains a variety of ledgers and journals.


Subjects

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Colleges and Universities
Idaho

Idaho Agricultural Experiment Station
Idaho Agricultural Experiment Station. Council
University of Idaho -- Administration
University of Idaho. Board of Regents. Executive Committee
University of Idaho. Board of Regents. Secretary
University of Idaho. Financial Office -- Records

Administrative Information

Source

The date of acquisition is unknown.


Detailed Description of the Collection

Series I. Correspondence 1893-1915
A. Agricultural Experiment Station
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1/1-51/1-5Letterbooks 1893-1897 5 items
B. Incoming Letters
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1/61/6Incoming Letters 1899-1901 400 items
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1/71/7Incoming Letters 1901-1902 300 items
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1/8-121/8-12A-O 1906/1907 432 items
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2/13-152/13-15P-Z 1906/1907 226 items
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2/16-212/16-21A-Z 1909/1910 574 items
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2/22-252/22-25A-Z 1911 615 items
C. Letterbooks
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2/26-302/26-30Board of Regents: Secretary 1893-1898 5 items
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3/31-383/31-38Purchasing Agent 1897-1907 8 items
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4-6/39-574-6/39-57Bursar's Office 1905-1915 19 items
Series II. Other Record Books 1893-1935
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6/586/58Insurance Record 1926-1935 1 item
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6/596/59Accountant's report to Board of Education on audit of accounts of the university January 1, 1913 to June 30, 1916 1 item
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6/60-616/60-61Board of Regents, Executive Committee Minutes 1893-1912 2 items
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6/626/62Idaho Agricultural Experiment Station Council, Minutes 1893-1910 1 item
Series III. Account Books 1892-1952
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7/637/63Cash accounts, August 1892-March 1893; Building Fund 1892 1 item
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7/647/64Journal 1893 1 item
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7/657/65Cash, 1893-1897; State Endowment Fund, 1893, Morrill Fund, 1895-1896; General maintenance, 1895 1 item
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7/667/66Journal, 1893-1897; Warrant Record, 1893-1894 1 item
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7/677/67Blotter of the Secretary of the Board of Regents 1893-1897 1 item
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7/687/68Monthly accounts sent to Dr. Watkins 1894-1895 1 item
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7/697/69Bills, Warrants, and Invoice Record 1894-1897 1 item
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7/707/70Endowment Fund, Hatch Fund 1894-1898 1 item
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7/717/71Journal: In account with several departments, receiving annual appropriations from the Morrill Fund 1897-1898 1 item
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7/727/72Ledger: by department 1897-1898 1 item
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7/737/73Journal: Morrill Fund 1898-1911 1 item
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8/75-768/75-76State Maintenance Fund Ledgers & Journals 1898-1911 3 items
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8/77-788/77-78Hatch Fund Ledger and Journal 1898-1911 2 items
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8/798/79Segregating ledger for National Endowment Fund - Morrill 1894-1895 1 item
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8/808/80Segregating ledger for National Endowment Fund - Hatch 1894-1895 1 item
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8/818/81Warrant Register 1903-1908 1 item
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9/829/82Ledger: University Improvement Fund, 1903-1908; Law School Fund, 1911; Armory and Gymnasium Fund, 1904-1906; Insurance Fund, 1906-1910; Local Maintenance Fund, 1907-1910 1 item
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9/839/83Ledger: Local Station 1906-1911 1 item
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9/84-859/84-85Adams Endowment Fund, Ledger and Journal 1906-1911 1 item
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9/869/86Ledger: College Livestock & College Farm 1910-1912 1 item
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9/87-889/87-88Monthly appropriations for fiscal year 1922/1923-1928/1929 2 items
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10/8910/89Alphabetical ledger of board and room accounts for visitors to the university 1923 1 item
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10/9010/90Foundry and Machine shop. Bills receivable 1924-1930 1 item
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10/9110/91Receipt for student fees 1st semester 1933/1934 to 1st semester 1935/1936 1 item
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10/9210/92Ledger: Garage work orders, 1947-1950; Store orders, 1949-1950; Photo Lab Stores, 1949-1950; Work orders, July 1949-1950 1 item
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10/9310/93Student Union Building Construction Fund Account 1949-1952 1 item

Profile Description

Creation: Encoded by ArchProteus2003
Language: Finding aid is in English

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